Waiver Form:  To participate in the Hocking Hills Trail Run you are required to complete and sign all waivers.  If under the age of 18 yrs old, a parent or guardian must sign waiver form.

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Refund/Rollover Policy:

Like most events of this nature and because items for the event are purchased months in advance of the race, the Hocking Hills Trail Run cannot provide full refunds close to the race date, but we follow a refund and rollover schedule that will help give a little back to those who need to withdraw from the race.  Our "Refund/Rollover Window" is as follows:

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• 45 or more days before the race = 100% refund or rollover

• 20-44 days before the race = 50% refund or rollover

• 0-19 days before the race = 0% refund or rollover

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*Is it inside 20 days and you'd still like to receive a refund or rollover?  If you are unable to run the race, but are still able to come and be a volunteer, we will issue you a refund or rollover even if it is under 20 days to the race date.  Sign up as a volunteer at our Volunteer Platform and drop a note to the Race Director that you would like to count your volunteer credit toward a refund or rollover for this year's race.

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To request a refund/rollover:  You must have an UltraSignup account to request your refund/rollover.  If you registered as a "guest" please email the race director and we will need to manually process your refund/rollover.  Follow these steps:

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1. Log in to Ultrasignup.com

2. Go into your account info and click "Registration History."

3. Click "edit" next to the race you wish to withdraw from.

4. After this scroll to the bottom of the page and click the red "Cancel Registration" button.

5. Once you select cancel registration a box will appear giving you an option to receiving either a Refund or Rollover.

6. Click "Process."

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Please note that in some cases a bank will not accept a refund back onto a credit card if the original purchase was made over 90 days ago; in that case the race director will be notified and will send your refund via a check through the mail.

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Further Rollover Policy:  ​

• Inside 20 days before the event we will not process any refunds or accept any rollovers.

• Once your entry has been "rolled over" to next year's event you will be removed to the current year's race, then receive an invite into the next year's event via email once that registration has opened. 

• Your Rollover credit is only valid for the next year's event and cannot be applied to other events or other runners.

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Bib Transfer Policy:  SEOTR does not allow transfer of bibs at any of our races and strictly prohibits runners selling their bibs to other runners, wearing someone else's bib, or recreating a look-a-like.  This is considered "Banditing" and it will get you banned to all future SEOTR events.

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Distance Switch Policy: 

Participants may switch distances 1 week or more prior to the race date.  You are able to switch distances by editing your entry on your UltraSignup "Registration History.  Notes on distance switches:

• If you move down in distance you will not receive a refund for the price difference.

• If you move up in distance you will be prompted on UltraSignup to pay the price difference.

• You may also switch distances during the in-person packet pickups at the event.  Please notify the check-in staff that you would like to do this so we can adjust your entry and bib number.   

 

Cancellation Policy:  The Hocking Hills Trail Run will take place rain or shine unless conditions become unsafe, ODNR revokes our permit, or there is any other unforeseeable event that warrants unsafe conditions.  The Race Director will have the authority to make changes in order to best meet the group’s interests and the safety of participants, volunteers and spectators in case of extreme weather or other unforeseeable events. The Race Director will determine if and when the event shall be postponed, resumed, or canceled.  The "Refund/Rollover Policy" listed above is implemented in the case of a cancellation.